Bentonville Seventh-day Adventist School
.
2013 - 2014
School Handbook
Revised July 2013
 

Mission Statement

 
 
The Bentonville Seventh-day Adventist School is dedicated to the preparation of young people for unselfish service to God, their community and humanity.
 
 
 
 
Philosophy
  
 
Adventist education seeks to build character akin to that of the Creator; to nurture thinkers rather than mere reflectors of others’ thoughts; to promote loving service rather than selfish ambition, to ensure maximum development of each individual’s potential; and to embrace all that is true, good, and beautiful.
 
An education of this kind imparts far more than academic knowledge.  It is a balanced development of the whole person.  Its time dimensions span eternity.
 
In Adventist education, homes, schools, and churches, cooperate together with divine agencies in preparing learners for citizenship here on this earth and in the New Earth to come.
 
 
 
*************
 
 
 
About Seventh-day Adventist Education
 
Our school is an accredited member of the Accrediting Association of Seventh-day Adventist Schools, Colleges, and Universities, which is a recognized member of the National Council for Private School Accreditation.
 
The Seventh-day Adventist Church operates the largest Protestant educational system in the world.  Currently, there are approximately 7,600 schools around the world, which includes elementary schools, high schools, colleges, and universities.
 
In the Arkansas-Louisiana Conference of Seventh-day Adventists, several Adventist elementary schools are operated by local churches including the Bentonville Seventh-day Adventist School in Northwest Arkansas.  Ozark Adventist Academy in Gentry provides a quality education for high-school age students.  The nearest Adventist University is Southwestern Adventist University located in Keene, Texas (near Dallas-Fort Worth).
 

Admission
 
The Bentonville Seventh-day Adventist School is operated by the Bentonville Seventh-day Adventist Church under the direction of the Arkansas-Louisiana Conference of Seventh-day Adventists, following policies & guidelines of the Southwestern Union Conference and the North American Division of Seventh-day Adventist.
 
The school has primarily been established to educate the youth of our church; however, students from other religious backgrounds will be accepted under certain conditions and if space is available.  The Bentonville Seventh-day Adventist School admits students of any race, color, nationality, or ethnic origin to all rights, privileges, programs, or other school administered events.  In all cases, the standards of the Seventh-day Adventist Church will be maintained.
 
The Bentonville Seventh-day Adventist School is not equipped to offer Special Education and is therefore unable to accept pupils who have serious scholastic or behavioral problems; mentally challenged or has other diagnosed learning disabilities that would pose a challenge in a multi-grade class setting.
 
Admission Requirements
 
Age
A child who will reach the age of three (3) by September 1st or has not reached the age of five (5) by September 1st of the current school year may apply for admission to the Pre-Kindergarten program.  .
 
Children entering Kindergarten must be five years old by September 1st of the current school year.  If your child has started Kindergarten in another state with a later cut-off date, they will be accepted into our program.
 
Children entering Pre-Kindergarten & Kindergarten must be able to tend to his/her toileting needs independently.
 
A child who will reach the age of six by September 1 of the current school year may apply for admission to first grade.  New Students entering the first grade will need proof (by report card and/or testing) that they have met the required Kindergarten Skills.
 
Birth Certificate
All students applying for admission for the first time are required by state law to present a birth certificate at the time of registration as proof of age. 
 
Health-Immunization Records
State law requires that all students must present a certified immunization record indicating the date and type of immunization received.  Registration is not complete until this information is on file (or a copy of correspondence indicating the information has been sent for).  A licensed physician or an authorized public health representative must sign the immunization record. 
 
NOTE:  Exemptions to this state law may be applied for through the state’s Health Department in Little Rock.  Keep in mind that this process takes about 4 weeks to process and must be done each year.  The Seventh-day Adventist Church does not conscientiously object to immunizations.  Students with waivers will not be permitted to attend school if there is an outbreak of a contagious disease at school.
All immunizations should be up to date no later than two (2) week after starting school. If this is not done, student will not be permitted to continue school.  NO EXCEPTIONS.
 
The minimum immunization requirements for Arkansas are:
 
  1. DTP/DT: A minimum of three doses of one or the other is required by law.  It is strongly recommended that everyone receive a DT booster every ten years.
  2. Polio:  A minimum of three doses is required by law.  The last dose must be after the 4th birthday.  Children who start their series at two months should have a total of four doses.  Students who start their series after age six should receive three doses of polio vaccine.
  3. MMR (Measles, Mumps, and Rubella): One MMR immunization is required after the age of 12 months and a booster is recommended between the 6th and 7th grades.
  4. Hepatitis B:  This is a new requirement.  All students are to have a Hepatitis B vaccine.
  5. Varicella (Chickenpox): One dose is required for all Kindergarten students. A written request for exemption by parent/guardian or physician, for medical reasons (history of disease), may be accepted in lieu of vaccine.
  6. New Immunization requirements for 7th graders are a Tdap Immunization (one) OR a Td (tetanus) Immunization within the last 2 years.
 
Teacher/Principal Interview
All new students and their parents will need to meet with the principal and/or the child’s prospective teacher for a short, informal interview before registration is considered complete.  At this time, various topics will be discussed and arrangement for testing, if needed, will be made.
 
Transcript of Previous Education
All students transferring from other schools will be required to present a transcript of all previous work before registration will be considered complete.  Testing will be used in certain situations to help determine grade level.  Home school students must provide document of any standardized test taken and sufficient record of work completed.  Without this information, it will be the discretion of the principal as to grade level placement after testing.
 
Unpaid /Delayed Tuition Accounts
Without prior approval, no student will be allowed to enroll whose account from a previous year is unpaid or unpaid at another SDA school.  When there are special circumstances, which prevent full payment before the beginning of a new school year, the final decision on admission will be made by the School Board. 
If a parent expects some difficulty which prevents payment of the tuition on a timely basis, arrangements must be made in advance and approved by the School Board.
 
Physical Examinations
The Arkansas-Louisiana Conference requires a physical examination for all NEW students and all students entering the 5th grade.  This information must be on file by the end of the second week of school.  Failure to comply will result in the removal of the child from school until such exam is completed.
 
Acceptance of Student Applications
The final decision on all applications for admission will be made by the School Board.  The following items (in addition to those listed previously in this section) will be considered by the School Board before admission:
 
  1. Scholastic ability and record                           3.         Behavior
  2. Physical/Learning challenges, if any                4.         Attitude
 
Academics
 
Scholastic Standards
 
High scholastic standards are essential for an education that will help prepare our children for life in an increasingly complex world.  We are committed to providing the best teaching tools and the most effective methods to enrich the lives of the students who attend our school.  Our academic program meets or exceeds the educational requirements of the State of Arkansas and the education department of the General Conference of Seventh-day Adventist.
 
Report Cards
 
Progress report cards will be issued four times per year.  Parents may expect an interim report midway through the nine weeks period if their child’s grades fall below a “C” average.  If a question about student progress arises at any time during the year, parents should feel free to contact the teacher concerned.  Final report cards are mailed when financial accounts are current.
 
Parent-Teacher Conferences
 
Parent-Teacher conferences will be scheduled twice a year and are usually held on ½ days between dismissal at noon and 3 pm.  Additional conferences may be arranged by parents or by teachers as a specific need becomes apparent.
 
Assignments/Homework
 
Students are expected to turn in assignments on time.  Students should not waste time at school and not complete class assignments with the excuse that they will do the work at home.  Our school follows the following recommended formula for acceptable homework. All students will receive homework, and the teacher will determine the amount based on grade levels.  This does not include the nightly required reading or working on special projects.   Students should keep all papers and assignment sheets until the end of the nine weeks grading period in case there is a question on the completion of their schoolwork or if the student fails to turn in assignments on time.   Late assignments will not receive full credit and assignments later than three days will not be accepted.  Students will be allowed two days for each day excused absence, to make up missed work.  Work for unexcused absences will not be accepted.
 
Parents, part of your child’s training is learning responsibilities.  Supervise your child’s homework and review take home papers.  See to it that your child has packed up all books and papers that are to be returned the following school day.  Check with students about due dates on projects and see to it that they are turned in on time.  Organization and routine is essential to the success of the students learning.
 
 
Parent-Teacher Relations
 
“In the formation of character, no other influence counts so much as the influence of the home.  The teacher’s work should supplement that of the parents, but it is not to take its place.  In all that concerns the well-being of the child, it should be the effort of parents and teachers to cooperate.”  EDUCATION, p. 283
 
“The parents’ work of education, instruction, and discipline underlies every other.  The efforts of the best teachers must often bear little fruit, if fathers and mothers fail to act their part with faithfulness.”  FUNDAMENTALS OF CHRISTIAN EDUCATION, p. 69.
 
As noted above, the success of the school depends in a large measure upon the fullest cooperation between parents and teachers.  Your involvement and support are vital to your child’s success. The following suggestions for parental involvement will contribute to a more effective school program:
 
n    Pray for your child each day.
 
n    Pray for the school, its program, and the teachers each day.
 
n    Volunteer to help at school.  Complete a volunteer form in the front office.
 
n    Attend parent meetings.
 
n    See that your child report to school daily and is on time.
 
n    Check assignments nightly or regularly to evaluate your child’s progress.
 
n    Support your child’s teacher in promoting the school and various programs.
 
n    Check to be sure your child is dressed according to dress code.
 
n    See that your child gets adequate sleep (8-10 hrs/night).
 
n    Provide adequate diet (excess sugar negatively affects learning & behavior)
 
 
 
Complaint Procedure
 
If a misunderstanding and/or problem arises between teachers, principal, and/or parents, it is very important that it be dealt with quickly and in a Christ-like fashion (Matthew 18:15, 16). The Arkansas-Louisiana Conference of Seventh-day Adventists has a Complaint Procedure (see appendix A) that should be followed in resolving such cases. It is crucial that this procedure be followed.
 
 
Finances
 
The Bentonville Seventh-day Adventist School is operated on a not-for-profit basis.  The Bentonville Seventh-day Adventist Church makes a substantial commitment through direct subsidies which amount to 40-50% of the operating cost for the school each year.  Charges made for tuition, registration, and other fees are necessary in order to operate the school on a sound financial basis.
 
Registration Fees
A registration fee is required to cover the cost of student insurance, the use/cost of textbooks, workbooks, testing materials and other miscellaneous fees.  PreK-K also include miscellaneous items such as mats, covers, pillows, blankets, wet wipes, portfolio supplies, etc.  The registration fee is 100% refundable until three weeks prior to the first day of school.  After that time, the registration fee will not be refunded except if approved by School Board.
 
Grades Pre K/K-8                  $375.00           Paid on/before school registration
                                    $400.00           Paid on/before August
                                    $425.00           Paid after school starts
                                    $250.00           Only 2nd Semester for New Student
 
Tuition Charges:
         
Pre K (3 & 4 Year Old) Tuition:                  per student:      $4,100.00

 

Pre K Payment Options

 
By the Month: (10 payments- August through May)         per student:                   $410.00
By the Semester: (on or before start of semester)           per student:                    $ 2,047.50
By the Year: (on or before start of school)                    per student:               $ 3,895.00
 
 
        Kindergarten Tuition:                per student:                                       $4,000.00

 

Kindergarten Payment Options

 
By the Month: (10 payments- August through May)         per student:                   $400.00
By the Semester: (on or before start of semester)           per student:                    $ 1,950.00
By the Year: (on or before start of school)                    per student:               $ 3,800.00
 
 
        Grades 1-8 Tuition: SDA Church members receive special $25 discounts per month Gr.1 -8
 
                        Families with:                                            1 student:                 $3,500.00
                2 students:                $6,800.00
                3 students:                $9,900.00
                4 students:              $12,000.00
                                                            For each additional student:                 $3,000.00
 

                                      Grades 1-8 Payment Options

 
          By the Month: (10 payments- August thru May)                                                        1 student:                             $350.00
                2 students:                   $680.00
                3 students:                   $990.00
                4 students:                $1,200.00
                                                             For each additional student:                    $300.00
         
 
            By the Semester: (2 payments paid by the first day of each semester- 2.5% discount total
                  1 student:                 $1,706.25
                2 students:                     $3,315.00
                3 students:                $4,826.25
                4 students:                $5,850.00
 
            By the Year: (1 payment paid by the first day of school - 5% discount total)
                                                           1 student:                 $3,325.00
                                                                                        2 students:                $6,460.00
                                                                                        3 students:                $9,405.00
                                                                                        4 students:              $11,400.00
 
Miscellaneous Fees
 
        ½ Outdoor School Cost (Grades 5-8):   per student:                        $55.00
 
        School Supplies Fee:
                   Grades Pre-K / K:                               per student:                       $40.00
                        Grades 1-8:  Parents will be given a list of school supplies to be purchased.
 
        Science Lab Fee:
                   Kindergarten                                         per student:                      $30.00
            Grades 1 thru 8                                per student:                     $40.00
 
Special Family Discount Pre-K / Kindergarten
 
Pre-K /Kindergarten student is not eligible for any discount based on number of siblings in our school. However, families having more than one (1) siblings enrolled in Pre-K / Kindergarten at the same time are eligible for a special monthly discount of $10 per sibling attending Pre-K / Kindergarten only. Families, with additional siblings in grades 1-8, can count their pre-k / kindergarten student to determine discount based on total number of students attending our school.  For example, if you have two children (one in Kindergarten and one in grade 1-8) attending our school, the tuition for the Kindergarten student would be the full amount and the tuition for the 1-8 grade sibling would be at the 2 student rate per month.
 Additional Discount:  Any family with 2 or more siblings in Pre-K /Kindergarten at the same time with additional siblings attending other grades in our school will be allowed an additional 5% per month special discount as long as 2 or more are attending Pre-K / Kindergarten at same time.
 
Making Payments
Tuition is due by the first of each month, with the exception of August, which is due by the first day of school. If you pay on the first day of school, it is important to note that the second payment (September) is due less than a month later!  Official school records will be used to determine start and end date for figuring tuition charges. Tuition due is based on months, not days, therefore, no pro-rating will be made to determine charges.  A full month’s tuition will be due regardless of the number of days attended during month.
 
Since the payment amount is the same each month, parents are encouraged to send their payments on a regular basis without waiting for a statement (Failure to receive a statement doesn’t relieve your obligation to make payments on time).
 
Checks should be made out to the Bentonville Seventh-day Adventist School or “BSAS”.  If you are paying by check, you may mail to the address below or you may give the payment to the school secretary.
 
Tuition payments should be mailed to:
Bentonville Seventh-day Adventist School
2522 SE 14th Street
Bentonville, AR 72712
 
Cash Payments: Please, give all cash payments to the School Secretary/office and ask for a receipt!  Should a question about if cash payment was made, you will need to provide a copy of your receipt as proof. Again, for your own protection, please obtain a receipt for all cash payments.
 
Late Fees (Not same as Past Due Charge)
There will be a $25.00 monthly late fee for any account not paid by the 10th of month due. (No late fee will be charged in August). This is in addition to past due account charges.
 
Past Due Accounts
The School Board’s financial policy and the school’s limited resources do not allow for tuition accounts to be in arrears. All student accounts not paid by end of month will be assessed a $25 per month Past Due Charge until current unless advance arrangements have been approved. A student whose account is past due more than forty-five (45) days may be subject to suspension from all classes, and the parent will have to make specific arrangements with the Treasurer/School Board for the payment of the account before the student will be permitted to re-enter school.  The student’s transcript will not be released until the account is paid in full.  No report cards or diplomas will be given out with past due accounts until the account is settled.
 
Withdrawal
No pro-rating of tuition will be made for a partial month of attendance. Total tuition due for month of withdrawal must be paid for records to be released. No partial refund for enrollment fees will be made once school starts. A signed withdrawal form is required before student is considered withdrawn. Verbal communication is not a substitute for the signed withdrawal form.  For figuring tuition owed, the date used for withdrawal, is date signed withdrawal form is given to school office.
 
The School Day
 
School Hours
School begins at 8:00 A.M. and dismissal is at 3:15 p.m., except on Friday when dismissal is at 1:00 p.m. and half days when dismissal is at 12 noon. Students should arrive no earlier than 7:50 a.m. and be picked up no later than 3:30 p.m.  If, on occasion, for any reason, a child must arrive before 7:50 a.m. or stay after 3:30 p.m. arrangements must be made in advance with the school secretary and/or the principal, to see if care is available.  If either or both (before-school / after-school) care is provided, there will be an additional charge to cover the extra expenses (labor, supplies/materials, and the additional insurance required) for those approved.  Please see After School Program for more information.
 
Bentonville Seventh-day Adventist School has adopted a closed campus policy. Students will be restricted to the school grounds from their arrival at school until their parents or guardian picks them up after school.  Exceptions apply to field trips and other school-sponsored outings.
 
No child will be dismissed from school until the parent, guardian, or a person designated by the parent/guardian personally calls for the child.  Parents/guardians should designate, in writing, at registration time the names of people who are permitted to transport their children.  In addition, a note to teachers/office on a day when there is an exception will be required.
 
It is very disruptive to the classroom atmosphere when students are late to school and/or when they are picked up early.  Parents who expect that their child will have to be taken out of school early for a doctor’s appointment, etc. should notify the teacher/school in advance.    Students who are late or must leave early should enter/exit the classroom with the minimum disruption to the class.  If a student arrives after 8 a.m. they will be considered tardy.  Any unexcused tardy more than 1 ½ hrs. will be marked absent for  ½ day.  If a student is picked up before 1 p.m. they will be counted as being in school for half a day (with the exception of Fridays and ½ days)
 
Parents should not take their child off school grounds during the day without personally making sure that the teacher/office is aware that the student is leaving.\
 
IF A PARENT/GUARDIAN IS TAKING THE CHILD OUT OF SCHOOL DURING SCHOOL HOURS, THE PARENT IS REQUIRED TO STOP IN THE OFFICE; NOT GO TO THE CLASSROOM, AND SIGN THE STUDENT OUT. THE OFFICE WILL NOTIFY THE TEACHER OR GET THE CHILD.
 
IF THE IDENTITY OF THE PERSON SIGNING OUT THE STUDENT IS NOT READILY KNOWN TO THE OFFICE STAFF OR LISTED ON TRANSPORTATION CONCENT FORM, PICTURE IDENTIFICATION WILL BE REQUIRED AND A COPY MADE BEFORE THE CHILD IS RELEASED, AS WELL AS PHONE CONTACT WITH A PARENT.  IF NO PHONE CONTACT IS MADE, THE CHILD WILL NOT BE RELEASED.  NO EXCEPTIONS.
 
Attendance
School attendance is one of the factors most closely related to successful academic accomplishment in school. Students who are absent miss valuable instruction. Parents should strive to have their children in school every day.
 
Students of the Bentonville Seventh-day Adventist School are subject to the compulsory attendance laws of the State of Arkansas.  This means that attendance is required by all students.  Parents are legally accountable. The only excusable reasons for a student’s absence are the student’s illness; medical and dental services; death in the immediate family; or religious celebrations.
 
When a student is absent for any reason, the State requires a written notice signed by parent or guardian if non-medical, or if medical, by medical professionals which states the date of the absence and the reason for the absence.   These must be submitted to the office when the child returns to school.   A copy will be given to the teacher and filed with the students’ records.  Students with excused absences will be permitted to make up any work that was missed on the basis of two school days to make up assignments for each day of excused absence. If you know that your child will be missing school for medical or personal reasons, please notify the teacher in advance so academic assignments may be arranged.  Make every effort to schedule these appointments outside of school hours.  Absences without documentation will be considered unexcused.
 
Absence Policy
School is in session 180 days during the 2013 - 2014 school year.
 
  • When a student has been absent (unexcused) from school for a total of seven (7) days, the parent will be sent a letter explaining the absence policy in detail.  Parents will sign a copy indicating they understand this policy.
 
  • When a student has been absent (unexcused) from school for a total of fourteen (14) days, the parents will be sent a registered letter requesting a parent/student/principal conference.  The principal will verbally explain the serious consequences of excessive absences.
 
  • When a student has been absent (unexcused) from school for a total of twenty-one (21) days, the parents will be notified by registered letter that the county juvenile judge may be notified in writing that the student is in danger of violating the minimum 150-day state attendance requirement.  The parent or guardian may be charged with contributing to the delinquency of a minor.
 
  • When a student has been absent (unexcused) from school for a total of thirty (30) days, the student is subject to retention by the School Board as recommended by the principal and teacher.  Excessive absences alone will not be used in determining retention.  Reasons for the absences, performance on standardized tests and grades will also be considered.
 
  • If a student will be absent for over three weeks, arrangements must be made to get assignments so as not to fall behind academically.  If absence will be over 30 days, parents are encouraged to withdraw student.  There is no guarantee their spot will be available if they decide to return the same year.  The only exception to this is if the parent continues to pay the tuition during the absence; however, absences in excess of 30 days and students inability to complete missed work in a timely manner, could result in the child having to repeat that grade.  Please consult with the principal and teacher ahead of time.
 
Tardy Policy
Students are expected to be present when the school day begins, or they will be counted tardy.  Teachers will take attendance promptly at 8:00 a.m.  when the last bell rings.  If a student arrives after
8 a.m. they will be considered tardy.  Any tardy more than 1 ½ hours will be marked absent for ½ day. All tardiness are unexcused except for doctor appointments, unpreventable issues (i.e. accidents, vehicle problems) etc. Tardiness will be recorded as part of the student’s permanent record. Work and activities missed when a child is tardy will be made up at the discretion of the teacher.  If work is to be made up, it will be done during recess or taken home as additional homework.  More than five tardiness per grading period is considered excessive.
 
Excessive tardiness will result in parent/child conference with the principal; the child losing recess; written assignments; not participating in fieldtrips and suspension if the infraction is not corrected.  Keep in mind that if a student does not participate in a field trip they will be expected to stay home if there are not teachers at school.  PARENTS it is your responsibility to get your child here and in the classroom no later than 8 a.m.
When a student is tardy a parent must sign the student in at the front office before they are allowed in the classroom
 
Attendance Awards
Perfect attendance awards will be given during awards day program. Since three times of being tardy equal one absence, no more than 2 tardys are allowed when calculating attendance awards. 
 
Inclement Weather
If the Bentonville Public Schools are closed, we will be closed also. When school is cancelled due to weather, announcements will be made on TV station -KHOG (channel 40/29 with an antenna and channel 7 on cable) and/or KPOM (channel 51/24 with an antenna and channel 9 on cable) and Radio Station- KURM Radio 790 AM for the Bentonville public schools.  If you feel that it is unsafe for you to attempt to bring your child/ren to school, please stay at home.  The absence will be considered excused.
 
Make-Up Days
In the event of unscheduled school cancellations due to inclement weather, make-up days will need to be scheduled. Federal holidays may be used as make up days (Martin Luther King/President’s Day) Make-up days will be set by the Principal and School Board and announced in advance. 
 
Students with Fever and/or Contagious Conditions
Please do not send children to school who have a fever and/or have had a fever within the last 24 hours.  Also, please do not send your child to school if you suspect that he/she has a contagious illness.  If students should develop any symptoms of illness during the school day, parents will be notified as soon as possible so that they may pick up their child.  Students should not return to school until they have been asymptomatic (no symptoms or fever) for 24 hours.
 
Exemptions from P.E.
If for any reason a student is to be exempted from P.E. activities, parents must send a note stating the reason the student is to be excused.  If the nature of the situation requires exemption for more than one week, a note from a physician will be necessary.
 
SATURDAY ACTIVITIES:
SPRING: Christian Education Emphasis Day across the parking lot at the church.  This program focuses on Christian education and led by students.   It helps to highlight the spiritual aspects of our school.  All students are encouraged to participate and invite family, friends, and prospective students.
 
To promote our school in the community, selected students (volunteer) will visit local churches to sing.
 
SUNDAY ACTIVITIES:  If a community based activity is planned (International Fair; In Step for Life in the Park); the day will be counted as a school day.
After School Program
 
The Before and After School Program is a fee-based program for students in PK through grade 8. We provide a safe and caring environment for your child/children to interact and participate in enrichment activities. Homework assistance, arts and crafts, math and science fun, free play, as well as a healthy snack will be offered daily.
 
Hours of Operation
7:30 – 7:50 am everyday
3:15 – 6:00 pm Monday – Thursday
1:00 – 4:00 pm Fridays
 
Dates of Operation
We are open each day school is in session including early dismissal days.
We are NOT open on holidays or during holiday breaks.
 
Registration
  • Read the entire Parent Handbook.
  • Read and sign the bottom of the registration form before your child attends the program.
 
Fees
Before School: $2 per day
After School:
  • $15/day for students not attending everyday
  • $10/day for students attending daily
  • $1.50/15 minute period if a student not registered in the program is picked up by 4:15 pm
Late Payment Fee: $10 a week
Late Pick Up Fee: $1/minute after 6 pm Monday –Thursday and $1/minute after 4 pm Fridays
 
Payments
Payments for daily afterschool care are due on the first day of each month. Fees for August are due on School Registration Day (July 28, 2013).
 
Payments for children attending the after school program periodically will be due at the close of the given week.
 
Insufficient Funds/Returned Checks
The amount of the returned check must be paid in cash.
Upon return of a second check, the program fees must be paid in cash for the remainder of the school year.
 
Paying by check
Include child’s first and last name in the check memo area. (i.e. John Doe Afterschool Care)
Make check payable to Bentonville Seventh-day Adventist School or BSAS.
 
Drop-Off Policy
The morning program begins at 7:30 am
Parents must walk students into the library each morning and sign students in.
 
Pick-Up Policy
Parents must walk into the gym and sign out students.
A photo ID may be required when picking up students.
Unauthorized persons will NOT be permitted to remove a child from the facility.
For your child’s safety, we will ask for photo identification for the first month of their attendance.
 
Dismissal from the Program
  • Three late payments
  • Three late pick-ups after 6:00 P.M.
  • Three disciplinary referrals
Failure to make payment three times will result in your child being dismissed from our program.
Failure to make a payment on the first day of attendance will result in a $10 late fee.
 
Discipline Policy
To reduce discipline problems, the program staff places great emphasis on positive relationships between students, staff, and parents. Inappropriate behavior and destruction of property are not tolerated. Parents will be notified of any misbehavior. Children and parents should be aware of the policy below:
First Offence: The child will be reminded of the rule broken (verbal warning).
Second Offence: The child will be removed from the group for 1 minute per years in age (time out).
Third Offence: A referral requiring parent signature will be written.
 
The Program Director may take one of more of the actions below:
  • The child will sit with the program facilitator.
  • A conference with parent and child may be requested.
  • Parents will be notified of behavior and it may be necessary to pick up child from the program.
  • A suspension from the program will be determined.
  • Dismissal from the program (5 days) will occur if a child earns 3 referrals.
  • Permanent dismissal will occur after 4th referral via administration’s decision.
 
Immediate suspension or permanent dismissal will be enforced for:
  • Stealing
  • Destruction of school or personal property
  • Refusing to follow program policies or directions
  • Inflicting harm on another child, causing injury
  • Insubordination to counselor
 
Homework
There will be a 45 minute homework session each day. In the event homework is completed early your child will participate in an enrichment activity.
 
Medications
Any medications that your child/children need to take during program hours must be registered with the Program Director and the school clinic. If a child receives medication during the program hours, the parents MUST fill out an authorization form and return it to school.
 
Snacks
A healthy snack will be provided by the After School Program. You may also send a healthy snack from home. Please do not send candy or soda.
 
Toys, Games and Personal Items
Please put your child’s name on all personal belongs (book bag, lunch box, coats/jackets).
Toys, games, and electronic devices must be kept at home.
 
Discipline
 
We want our students to realize that development of sound character is one of the primary objectives of Christian education.  Good character is valued highly by God and man.  It is understood that every pupil who presents himself/herself for admission to the school pledges to observe willingly all its regulations and to uphold the Christian principles upon which the school is operated.
 
A basic component of the philosophy of our school is that discipline is “discipling” or “training” rather than punishment.  Parents should consider the school’s disciplinary policy as an extension of their own efforts to train their children to be self-disciplined and well-balanced individuals.  Students should consider the school’s disciplinary policy as an aid to becoming a self-disciplined person.  The greater self-discipline a person practices, the less external discipline will be required by the school.
 
Standards of Conduct
Our standards are based upon Biblical principles of conduct as taught and practiced by the Seventh-day Adventist Church.  The school program has been designed to promote self-discipline, self-control, honesty, and modesty.
 
To achieve this standard of conduct, the following guidelines have been adopted by the School Board:
 
  • Students are expected to show respect and reverence for God and spiritual things.
 
  • Students are expected to be law-abiding citizens of their community and school.
 
  • Students are expected to exhibit high moral principles in their conduct.  They are expected to avoid even the appearance of evil in their behavior (This includes romantic display of affection).
 
  • Students are expected to demonstrate a positive Christian attitude.
 
The following are examples of behavior that is NOT acceptable at our school:
 
n    Physical, verbal or cyber abuse of teachers and/or other students. (See Bullying Policy Pg.16)
 
n    Disrespect toward the teacher or rebellion against the teacher’s authority.
 
n    Destruction of school property or another student’s property.
 
n    Dishonesty (lying, cheating, or stealing).
 
n    Leaving the school grounds without permission.
 
n    Profanity or lewd conduct.
 
  • Any displays of romantic affection and/or gestures.
 
  • Using or possessing alcoholic beverages, drugs, or tobacco.
 
  • Gambling, betting, possession of playing cards, or other gambling devices.
 
  • Using or possessing any games, cards (such as Pokémon), etc. that do not portray Christian values.
 
  • Bringing knives, firearms, fireworks, or explosives on the school grounds or to school activities or any replica, toy, etc. of such items.
 
Students engaging in these forms of behavior face immediate suspension, pending a vote of the School Board to consider the expulsion of that student from school.
 
Wearing cosmetics (excessive facial make up & eye shadow; any tinted nail polish) any form of jewelry except  a watch or medical bracelet.  While not adhering to this does not require immediate suspension. Repeated offense will result in suspension.
 
 
Any student/parent whose general attitude or conduct is considered antagonistic to the spirit, program, or discipline of the school will be subject to dismissal.  The school board has designated the principal/teachers as the persons responsible for the enforcement of all school regulations.
All regulations adopted by the school board and communicated to the parents/students in written form after the publication of this handbook, have the same authority as those published in this handbook. This will also include any revised editions of handbook during year.
 
Classroom Discipline
Teachers are expected to deal with routine classroom discipline problems.  Disciplinary measures that seem reasonable to the teacher will be administered to students who break classroom rules or interfere with learning privileges of other students.  An attempt will be made to match the discipline with the misbehavior.  The following are approved disciplinary actions:
 
n    Counseling with students.
 
  • Taking away privileges.  If students are kept from recess, regular physical education class will provide adequate exercise for the day.
 
n    Time out.
 
n    Separation from other students.
 
n    Special writing assignments.
 
n    Conferences with parents and student face to face.
 
n    Internal suspension
 
n    Other appropriate measures.
 
n    Teachers may refer students to the principal and/or discipline committee.

Bentonville Seventh-day Adventist School
Harassment & Anti-Bullying Policy
 
 
 
What is Bullying and Harassment?
 
Bullying is the conscious desire to hurt, exclude or put someone else down to make themselves look better.
 
Bullying can be done through looks, actions, words or social media such as FaceBook/You Tube by electronic devices such as cellphones or computers.
 
Bullying is NOT a joke; it is unacceptable.
 
Each student has the right to feel safe, happy, and wanted.
 
 
Bullying could include:
 
  • Being ignored constantly.
  • Being excluded from the group.
  • Having rumors spread about you.
  • Being made fun of.
  • Being put down.
  • Unwelcome sexual advances.
 
 
YOU are helping a bully by:
 
  • Providing an audience.
  • Not supporting someone who is being bullied.
  • Passing on harassing notes.
  • Passing on rumors.
  • Laughing at a bully’s actions

Being Bullied or Harassed?
Here is what you can do:
  • Be Assertive. Explain to the bully how you feel.
  • Discuss it with friends and get help from them.
  • Consider your behavior.
  • Avoid situations, which lead to bullying.
  • Ignore it. Don’t let the bully know that you are upset.
  • Go to the school secretary.
  • Talk to a trusted person.
  • Tell your counselor
  • Talk to your parents.
 
REMEMBER:
It is OK to let someone know what is happening.
 
Possible Consequences for Bullies:
  • Counseling
  • Confronting you with your victim.
  • Have you listen to your victim’s hurt.
  • Contact your parents/guardians.
  • Insist on and monitor a behavior contract.
  • Take away privileges.
  • Suspend you from school.
  • Ask you to leave the school.
  • Take legal action.

Here’s how the School Can Help You:
 
  • Provide a reporting method.
  • Provide counseling.
  • Give advice on how to handle the situation.
  • Keep confidentiality if requested.
  • Listen sympathetically and carefully and take your problem seriously.
  • Support you. Investigate all incidents.
  • Bring both the victim and the bully together, if both are willing, to work the situation through.
 
 
All bullying and harassment will be taken seriously.
 
 
When does bullying and harassment occur?
  • It can occur anytime and anywhere!
 
 
REMEMBER:
If you are bullied or harassed, you CAN do something about it.
 
 
 
School Dress Standards & Uniform Policy
 
The Bentonville Seventh-day Adventist School bases its requirements for dress upon five criteria: neatness/cleanliness, modesty, appropriateness, safety, and necessity.  These guidelines apply to students’ dress on the school grounds and at school performances/functions.  It is not the intent of the school to be arbitrary or rigid in its requirements, but to encourage our students to dress in a practical manner.
 
It is the responsibility of parents to monitor what their children wear to school each day.  If a student comes to school improperly dressed, parents will be notified and may have to come to school that day to bring alternate clothing for their child/ren.  Also, teachers may have alternate clothing available for students to wear should the need arise.
 
The basic dress suggested for students includes:
 
Mondays –Thursdays
  • For girls – uniform dresses with a white collared shirt under jumpers or uniform shirt with navy blue, beige or khaki uniform pants, shorts or skirts, shoes with socks or hosiery, hair that is neat and well-groomed.
 
  • For boys – uniform shirt with navy blue, beige or khaki uniform pants or shorts, shoes with socks, hair that is trimmed, clean, and well-groomed. Sweat pants are not acceptable for classroom wear.
 
Fridays
Students may wear non-uniform clothes that abide by guidelines spelled out below.
 
Fieldtrips
All students are to wear their navy blue school shirt with khaki pants, skirts or shorts.
 
*Shorts are allowed as outer clothing only during the months of August, September, April and May.  Please remember to dress children appropriately during cooler weather as students occasionally participates in outside activities before noon. Please see note below regarding length of shorts.
 
Disciplinary Action:
Students who arrive at school without being dressed in the official school uniform will receive a written warning on the 1st infraction and on the 2nd infraction students will be given a uniform shirt with parents being billed.
 
The following guidelines are intended to assist parents in the selection of clothing for school:
 
For neatness/cleanliness:
Clothing which has become worn, faded, and in need of repair should not be worn to school.  Some blouses and shirts may need to be tucked in.  Boys and girls (grades 1-8) must wear a belt if wearing slacks with belt loops.  Boys’ hair that is excessively long or hangs over the eyes is NOT acceptable.
For appropriateness:
Pictures or wording on clothing should reflect good values (not offensive to gender, race, nationality, government or religion).  Garment with popular cartoon characters should not be worn (Pokémon, Star Wars, Sponge Bob…or any TV or movie personalities). Thermal undershirts worn as outer garment and sleeveless sports jerseys are NOT considered appropriate school attire. Caps, hats, bandannas, sunglasses or any other “head wear” are not to be worn by students during class time.  Hats and caps may be worn outside during sunny weather.  If headdress is worn because of religious reasons or illness, permission must be obtained from the School Board prior to registration.
 
For modesty:
Dresses and skirts should come to within 1 inch of the top of the knee or be longer.  Shorts should be no shorter than 2 inches above the knee.  Shorts may be worn underneath dresses or skirts (this is especially encouraged for girls in grades PreK-Grade 4). Tight clothing, sleeveless clothing, spaghetti straps, and tank tops should NOT be worn even in Pre-K/Kindergarten. Shirts should be buttoned sufficiently to cover the chest.  Blouses/shirts, which allow the midriff to be exposed (in any situation, including bending over or raising arms), are not allowed.  Pants must be work at the waist and no part of the buttocks should be seen when bending or reaching (Belts must be worn with pants with belt loops).
 
For safety of Students:
Heelys (footwear with rollers), open-toed sandals, shoes with no back and/or no strap, toe shoes, flip-flops, and high heels are NOT considered safe to wear to school. This also includes any new footwear to be developed that would be considered unsafe. Students who wear dress shoes to school should bring a pair of tennis shoes/sneakers (no cleats) to wear during physical education time.  Children will not be excused from P.E. because they have failed to wear or bring appropriate footwear. P.E. grade will be reduced if not appropriately dressed/or for lack of participation due to appropriate attire.  Socks are required with all types of footwear.
 
Students must not wear hooded sweatshirt or jackets with strings to school.  These could be caught in playground equipment or classroom furniture.
 
For necessity:
In God’s eyes, the inward adorning of a meek and quiet spirit is “of great price” as opposed to the outward adorning of “wearing of gold” and the “putting on of apparel” (I Peter 3:3, 4).  Therefore, jewelry (including jewelry made from cloth, yarn, etc.), excessive cosmetics, body glitter, tinted nail polish, tattoos(temporary or permanent), body painting (pictures/emblem/logo/etc.), extreme or faddish styles of clothing, items that distract, and extreme or faddish hairstyles and colors are not considered necessary and should NOT be worn to school.  The wearing of earrings is not permitted.  If ears are pierced, a flesh tone spacer without decorative tips (color or metal), can be worn.  NO EXCEPTIONS. Teachers nor staff members are not allowed to remove earrings.   If the student is not capable of removing earrings on their own, a parent will be called to do so.
 
If students receive a clothing violation, parents will be called to bring a change of clothing, or student will be given clothing provided from the school if available.
 
Teachers and staff, as role models to the students, will dress modestly and professionally at all times taking into consideration the activities they will participate in on a given day.
 
It cannot be overstated how imperative it is for parents to ensure their child is dressed in compliance with the school’s dress standards. The school views this as a parental commitment and responsibility and believes that dress standard issues should be addressed and corrected at home, not school.
 
An Extra Note for Pre-Kindergarten and Kindergarten parents:
Please dress your kindergarten child in clothes that he/she can fasten and/or unfasten on their own (for toileting needs).  Also, an extra set of clothes should be sent to school for emergency needs.
No clothing (including hooded sweatshirts and jackets) with strings or any garment which ties around the neck, are to be worn to school.
 
Miscellaneous
 
 
Eighth Grade Graduation
The eighth grade year is a special time for students at Bentonville Seventh-day Adventist School.  Activities and privileges for eighth-graders vary from year to year, but always culminate with 8th grade graduation (evening program and reception) during the month of May.   
 
Students in Grades PreK—Grade 7 are required to attend as they have a special part in the program.  In addition, 5-7th graders and/or their parents are asked to help with such things as decorating and perhaps serving at the reception.  We encourage students and parents to support the 8th graders during the year and with their presence at the graduation program.
 
Kindergarten Graduation
Kindergartners promoted to the first- grade will also have a graduation program in conjunction with the eighth graders.
 
Field Trips/P.E. Activity Trips
Field trips can be an excellent supplement for educating students. Educational Field Trips and P.E. Activity Trips are scheduled throughout the school year.  All field trips will have School Board approval as well as comply with the guidelines established by the School Board. These trips are dependent upon having parental approval in writing and enough drivers who can help transport students to these destinations. 
 
Parents, grandparents, and others, who volunteer to be drivers, are very much appreciated.  Parent volunteers need to complete a background check form (provided by the school) before they are allowed to transport students.  If you think you will be available to transport students, please let us know the first week of school so that the process can be started
 
It is important to note that all persons/vehicles transporting any student other than a parent’s own child must carry a minimum of $300,000/$100,000 liability insurance and have a copy on file in office.
 
Parents are encouraged to attend field trips whenever possible. .  There is usually, limited space for adults at most of the places, so parents are selected on those who respond to request immediately upon being notified of a field trip.  If there is a charge, parents and students are responsible; the cost will be included on the permission slip.
It is understood that parents accompanying field trips are to work cooperatively under the teacher’s supervision to assist in organizing and monitoring the students. All dress codes established by teacher for the field trip will be followed by everyone in attendance.
 
Lice Policy
Lice checks will be done as needed. We abide strictly to a no-nit policy.  A student found with nits (even dead ones) in his/her hair will be sent home.  The student has 48 hours in which to successfully treat the problem and return to school.  All nits must be combed out.  Seven to ten days after the student has returned to school, the child will be rechecked.
 
Pet Policy
Pets are not to be brought to school unless it is a school activity planned.  Classroom pets are an exception and at the discretion of the teacher.   Under no circumstance will any pet be given free access to roam the classroom, playground or school.  
 
Lockers and Desks
Lockers and desks remain under the jurisdiction of the school even when they are assigned to individual students. Lockers are provided for students in Grades 1-8 to store such things as lunch boxes and coats.  Using a lock is optional, however, only school-issued locks are allowed.  These are combination locks with a key-bypass feature which allows teachers access to the lockers. The school reserves the right to inspect and/or search all lockers and desks any time there is reasonable cause to do so whether or not the student is present.
 
The school cannot be responsible for items missing from desks or lockers. A replacement fee of $10.00 will be charged for any lock that is lost and/or damaged. Student desks and lockers should be kept neat and clean and free of writing, stickers, and gum both inside and out. Students are responsible for damages to lockers or desks caused by kicking locker doors, forcing locker doors open, tampering with lock mechanism, writing or scratching on lockers or desks, etc. Students should report any problem to their teacher immediately.
 
Lunch
Parents and/or guardians should send a nutritious sack lunch to school each day.  Microwave ovens are available for reheating food, but the limited time for lunch break does not allow for cooking food. School provided lunches will be available on selected days of the week.  Advanced notice will be sent home along with a menu and prices.  Lunches are to be paid for separately from the tuition on a weekly or monthly basis.
 
Seventh-day Adventists believe that their bodies are the temples of the Holy Spirit (I Cor. 6:19) and as such, refrain from eating and drinking certain things that are considered harmful to their bodies.  Therefore, students should not bring for their lunch any foods that contain pork products (ham, sausage, and pepperoni), shrimp, lobster or crab, products or drinks that contain caffeine.  Students should not bring an excessive amount of sweets or food items that contain chocolate as the primary ingredient.  Please check with your child’s teacher if you have any questions concerning a particular product.
 
Parent/students should not have delivery people come to the school to deliver lunch.
 

Outdoor School

Outdoor school is an exciting week-long (Monday-Friday) field-based outdoor education opportunity for students in Grades 5-8 during the month of April.  It is held at Camp Yorktown Bay, on Lake Ouachita near Hot Springs, Arkansas.  Students experience a variety of activities in God’s nature, thus strengthening their relationship with Him.  Students /parents are expected to pay half of the cost ($55.00, this must be paid one month prior to the trip.  The cost is approximately $110.00 per student. Parents and students (5-8th grade) are encouraged to coordinate fundraisers to off-set the cost.
 
Students are not required to attend, although it is considered a part of the curriculum; however, students who do not go to Outdoor School will stay home and complete assignments left by their teacher.   A special project will also be required.  The teacher for that grade level will be attending Outdoor School.  Students with a poor citizenship record will not be permitted to attend unless a parent is with them.
 
Reading Material
Our school is equipped with a library from which students may check out books to read at school and at home.  Students are allowed to bring books from home to read provided the teacher has approved.  Teachers will determine suitable reading material based on age and maturity of each child. All books brought to school from home should be true-to-life (realistic) material of a character-building nature.
 
Distribution of Materials
All aspects of school-sponsored newsletters and/or yearbook are under the supervision of the Principal.  Written materials, handbills, photographs, pictures, petitions, films, tapes, or other visual or auditory materials may not be sold, circulated or distributed at school by a student or a non-student or parent without prior approval of Principal and the School Board. All materials intended for distribution to students must be submitted for administrative review and approval. No signs, posters or pictures may be posted without prior approval. Signs are to be posted by school personnel only. Birthday invitations will only be distributed in the classroom if all students are invited; if not, please mail invitation to the individual’s home.
 
School Parties
Teachers will determine the guidelines and arrangements that best suit these events (including birthdays and holidays) and will make this information available as needed. Arrangements for bringing refreshments for celebrations should be coordinated with the classroom teacher.  See ‘Distribution of Materials’ when sending birthday invitations to school.  Please do not bring chocolate cakes/cupcakes or cakes with chocolate frosting.  When decorating cakes and giving gift bags, please remember to reflect the Christian values we represent as a school.  Please avoid cartoon character themes/decoration/gifts when planning a birthday party.  For further clarification, please see the classroom teacher. Teachers will decide if items are appropriate if guidelines are not followed.
 
School Board Meetings
General school board meetings are open to anyone who desires to observe. However, advance notice should be given to school board chairperson. Executive meetings requiring executive discussions, decisions and vote is not open to non-board members. The visitors are guests and should only observe unless asked by board to do otherwise. When sensitive items are to be handled, the board may go into executive session and ask all visitors to temporarily leave while these items are dealt with. Any constituent of the school or parent may address the school board by obtaining prior permission from the school board chairman who will decide the merit of the request. 
 
School Calendar/Newsletters
At the beginning of the school year a basic calendar listing conference-approved dates for the school year (such as holidays and nine-week grading periods) will be distributed to parents in the school handbook. If any changes are made to the calendar as a month progresses, parents will be informed by the teachers/staff by notes and/or updated calendars that are sent home with the child.
    School Newsletters and our schools’ web site will also have current and updated information.
www.bentonvilleadventistschool.com
 
School Supplies
Textbooks are provided to each student on a loan basis.  All PreK- Grade 8 books must be turned in to the teacher at the close of the school year.  A charge will be made for the replacement of any book which is lost, damaged, or vandalized. 
 
Students are expected to furnish their own pencils, pens, paper, crayons, notebooks, scissors, and other materials unless otherwise instructed (Pre-Kindergarten and Kindergarten pays a fee at the time of registration to cover the cost for supplies furnished by teacher).  Pictures on school supplies, including lunch boxes, should be of a character that does not conflict with good values.  For example, school supplies with pictures of cartoon characters (such as  Donald Duck, Snow White, Mickey Mouse, Mermaids, etc, Batman, Star Wars, Pokémon, Sponge Bob, Spider Man), characters associated with violence or any TV or movie personalities,  should not be brought to school.  
 
In special cases some supplies may be purchased from the school.  Supplies will be sold on a cash basis only.
 
Special Days/Show & Tell
Show & Tell is a popular occurrence in Grades Pre-K- 4.  Special arrangement must be made with the teacher at least one day in advance if a student desires to bring a pet or other live animal to school.  In addition, the animal must be brought at the very beginning or end of the day and then taken home by an adult.  No pets will be allowed to roam free.
 
Use of Telephone
The office telephone is intended for school business only. No personal calls, please. If a child becomes ill, the teacher or secretary will place the call to the parent.  Parents should avoid calling their child during school hours, except in an emergency. Students are not to use the telephone without approval.
 
Cell Phone
Students should not use cell phones during school hours. Failure to comply will result in:
 
  • Phone taken away and can only be returned to a parent 
  • Second offense, the phone will be returned the last day of school or day of withdrawal.
  • Additional offenses will result in suspension or expulsion.
 
If it’s necessary for a child to have in his/her possession a cell phone after school, the parent must bring the phone to the school office first thing in the morning and it’s the child’s responsibility to get it when he/she leaves the campus.
 
Visiting
Parents/Guardians of enrolled students are encouraged to visit the school.  If parents are wanting to visit in the classroom, visits should not be more than two hours and a couple times per year (depending on the activity) and serves a purpose.  Constant parade of visitors in the classroom is disruptive to the classroom environment.  Visits should not be to observe but to participate and the extent of participation is to be decided by the teacher.  Arrangements for such visits should be made with the teacher in advance.
 
School-age visitors are allowed a 1-day visit per school year. Written permission must be acquired through the school office prior to visit. All dress standards must be followed by visitor.
 
Others without any family member enrolled are allowed one visit per semester when advance arrangements have been made with the school. Dress standards apply.
 
Exception: Hot Lunch Day – Family and church members are encouraged to have lunch with us when we serve hot lunches on Wednesday.  Please let us know in advance so that we can prepare enough food.   Please limit visit to the lunch period unless arrangement was made with the child’s teacher.
 
DURING SCHOOL HOURS ALL PARENTS/VISITORS MUST USE MAIN DOOR AND SIGN-IN AT THE FRONT OFFICE.  AT NO POINT SHOULD A PARENT OR VISITOR WALK INTO A CLASSROOM WITHOUT PRIOR ARRANGEMENT WITH THE TEACHER.
 
 
Volunteers
We encourage parents to participate in our school by volunteering your skills and time.  Prior to volunteering, parents must complete a computer program questionnaire and background clearances check; provide the office with a copy of his/her driver’s license and car insurance.  This is required for field trip drivers, hot lunch helpers as well as classroom or office helpers.
 
Withdrawal Policy
When a student withdraws from school, all textbooks including consumables, library books and any other school property/equipment are to be returned to the school. A withdrawal form must be obtained from the school office and completed prior to withdrawal to be considered officially withdrawn. Please remember your student’s account must be paid in full (See Past Due Accounts on page 10 of handbook for the action taken for failure to pay).
 
Use of non-licensed sites:
Pre-Kindergarten parents are to be aware that at times your child will participate in activities in the large playground area and in the church.  These areas are not inspected nor licensed by the Arkansas Department of Health and Human Services Early Childhood Licensing Board.
 
 
 
 
 
 
 
 
 
 
 
 
A Parting Word
 
Often as one reads a handbook of any kind the tendency is to come away with the idea that it is a list of do’s and don’ts, which, of course, in some ways it is.  However, we want to assure you that at the Bentonville Seventh-day Adventist School, we major in the majors and minor in the minors.  That means that in the classroom and on the playground we major in lifting up Christ to our students.  We major in building our relationship and our students’ relationships with Jesus.  We major in teaching the 3 R’s plus a whole lot more.
 
As parents, read this handbook carefully and take care of the important, and even the minor things, before your children come to school, teachers can then concentrate their efforts on doing what they love most: TEACHING!
 
We pray you will consider, or continue sending your children to the Bentonville Seventh-day Adventist School.  God has a plan for each of their lives.  We want to have a part in that plan.
 
 
 
 
 
Train up a child in the way he should go: and when he is old, he will not depart from it.
Proverbs 22:6
 


Appendix A
ARKANSAS-LOUISIANA CONFERENCE
K-12 COMPLAINT PROCEDURE
FOR STUDENTS, PARENTS, TEACHERS, AND SCHOOL BOARD MEMBERS
 
STEP ONE: Initial Concern Discussed
A. When a concern arises, the individual with the concern must meet and speak directly to the teacher or principal involved about that concern, seeking understanding and resolution. The concern may be expressed in writing as well as verbally.
 
B. The concern shall not progress to Step Two until Step One has been fulfilled.
 
C. Both parties are expected to write a brief summary of this initial meeting if the concern is not resolved.
 
D. It is considered unethical to discuss the concern with a third party before Step One has been completed.
 
STEP TWO: Initial Concern Unresolved
A. If the initial concern is unresolved at Step One, the principal/head teacher will set a time convenient to both parties to meet together to discuss the concern seeking resolution.  Both parties will present the principal/head teacher with their written summaries of the initial meeting.
B. If the principal/head teacher is included in the initial concern, the school board chairman will become involved and follow the procedures outlined in Step Two A.
C. The principal or school board chairman will keep written documentation of this meeting and request both parties to sign the completed summary.
D. It is considered unethical to discuss the concern with individuals not related to the problem.
 
STEP THREE: School Board Chairman or Superintendent Involved
A. If the concern is unresolved at Step Two the school board chairman will set a time convenient to the principal/head teacher, the individual with the concern, and the teacher involved seeking resolution to the problem. The signed documentation from Step Two will be presented at this meeting.
B. If the school board chairman was involved in Step Two, the ARKLA Conference educational superintendent or designee will also be present.
C. The local church pastor(s) will be invited to attend this meeting.
D. The school board chairman or designee will keep written documentation of this meeting, and request all parties attending the meeting to sign a completed summary.
STEP FOUR: School Board Involved
A. If the concern is unresolved at Step Three, the school board chairman will invite the concerned individuals to appear at the next school board meeting. The signed documentation from Step Three will be presented at the meeting.
B. The ARKLA Conference educational superintendent or designee will be present.
C. The concerned individuals will be given opportunity to express their complaint and the teacher or principal will be given opportunity to reply.  The school board members may question both parties.
D. After this questioning period both the concerned individuals and the teacher or principal will be asked to leave the room while the board decides if this is a parent/student problem, a teacher/principal problem, or a combination of both.
E. If this is a parent/student problem it will be dealt with according to policy in the school handbook and Southwestern Union educational policy. This conclusion reached by the board will be given to the parent in written form and the matter will be closed.
F. If this is a teacher/principal problem this process will progress to Step Five.
G. The discussions and conclusions will be kept confidential by all parties involved.
H. The school board will evaluate the situation to determine if new school policies and procedures should be implemented to avoid similar problems in the future or to correct the current problem.
I.  At no time during a school board meeting may a complaint against a faculty member be presented without first having followed the procedures outlined in the previous steps.
 
STEP FIVE: Teacher/Principal Problem
A. If it is determined by the school board in the presence of the educational superintendent that the concerns are due to teacher/principal problems, the problems will be concisely outlined in writing by the educational superintendent and presented to the teacher/principal along with expectations to correct the problem.  A procedure to evaluate the expected changes will also be determined.  A copy of the problems, the expectations, and the evaluation procedure will also be shared with the school board chairman.
B. After approximately 60 days the teacher’s/principal’s progress will be evaluated with a copy of the results given to the teacher/principal and the school board chairman. If expected progress is not evidenced the superintendent will send the teacher/principal a letter outlining the seriousness of the situation.
C. After a second 60 day period the teacher’s/principal’s progress will be evaluated again with a copy of the results given to the teacher/principal and the school board chairman. If adequate progress has been made the concerns will be considered closed and a letter of appreciation given to the teacher/principal for their accomplishment by the superintendent. If adequate progress has not been made the superintendent will send the teacher/principal a letter informing the teacher that expected progress is not happening and that an administrative transfer to a new location may be necessary. If at all possible the transfer is not to take place during the school year.
D. At the end of the second 60-day period the school board, with the superintendent present, will determine if the teacher can continue to function effectively in the school or if the K-12 Board will be asked to transfer the teacher to a new location.

2522 SE 14th St • Bentonville, AR 72712-6960 • 479-271-8887